• Presentation rules for documentary and fiction genres
• Presentation rules for books
• Rules for presenting poster proposals
• Presentation rules for proposals for artistic exhibitions and installations
• Rules for presenting papers
• Rules for presenting proposal and research projects

PRESENTATION RULES FOR DOCUMENTARY AND FICTION GENRES

1. Both genres must be topical materials the subject of which is linked to the lines of work established for the 17^th Congress. (These are: Innovation, Quality of Life, Revaluation of the Public Sphere, Gender System, Social Tension, Globalisation, Justice, Solidary Society and Social Memory).

2. The format for submitting these two genres will be audio-visual. The duration of both the documentary genre and the fiction genre should not exceed 30 minutes, and the works may be submitted in any of the languages of the international, scientific community, but above all, in the Basque Country’s three official languages.

3. The originals must be submitted on DVD so that they can be played on DVD. Three copies of each documentary or work of fiction will be submitted, so that they can be distributed among the members of the scientific committee and the judges.

4. The documentaries and works of fiction are to be accompanied by a “Word” document stating the following: 1. title in lower case; 2. the translation of the title into English; 3. thematic sphere of the Congress for which the work is being entered; 4. two surnames and name of the author(s) (including the initial only of the second given name); 5. professional affiliation, including address and e-mail address (university, research organisations, etc.); 6. personal contact details, home address, telephone, fax, e-mail, if they do not coincide with those included in the professional affiliation; 7. date that the piece of work was completed. Each author will be required to provide references of his or her affiliation (university, research organisations, etc.). This document must be handed in no later than 30 May, 2009.

5. The documentaries and works of fiction will also be accompanied by an indicative abstract in “Word” format not exceeding 60 words. At the same time the key words (no more than eight) will be included in order of importance. This document must be handed in no later than 30 May, 2009.

6. The two “Word” format files can be produced either on PC or Macintosh. Font: Arial, size 10, simple line spacing (one space), one return between paragraphs and the right, left, upper and lower margins 2.5 cm. At the same time and in addition to the files in “Word” format, two copies of each of the documents on normalised DIN A4 size paper will be handed in.

7. All the material requested in points 3, 4, 5 and 6 must be posted to the following address:
   
   XVII Congreso de Estudios Vascos
   Secretaría Técnica
   Eusko Ikaskuntza
   C/ General Álava 5 - 1º
   01005 VITORIA-GASTEIZ
   The Basque Country (Spain)

8. All the pieces of work will be submitted to the Scientific Committee for its consideration, and reviewed by at least two judges.

9. Strict compliance with these rules is requested to enable the various pieces of work submitted to be processed better, and a better edition of them to be produced.

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PRESENTATION RULES FOR BOOKS

1. The books must be topical materials the subject of which is linked to the lines of work established for the 17^th Congress. (These are: Innovation, Quality of Life, Revaluation of the Public Sphere, Gender System, Social Tension, Globalisation, Justice, Solidary Society and Social Memory).

2. The date of publication of the books may in no case be prior to the year 2007 and may have been published in any of the languages of the international, scientific community, but above all in the Basque Country’s three official languages.

3. Three copes of each book must be sent and be accompanied by a “Word” document stating the following: 1. title in lower case; 2. the translation of the title into English; 3. thematic sphere of the Congress for which the work is being entered; 4. two surnames and name of the author(s) (including the initial only of the second given name); 5. where applicable, professional affiliation, including address and e-mail address (university, research organisations, etc.) should be stated; 6. personal contact details, home address, telephone, fax, e-mail, if they do not coincide with those included in the professional affiliation; 7. date the work was completed. Each author will be required to provide references of his or her affiliation (university, research organisations, etc.). The books and the document must be handed in no later than 30 May, 2009.

4. The books will also be accompanied by an indicative abstract in “Word” format not exceeding 60 words. At the same time the key words (no more than eight) will be included in order of importance. The summary must be handed in no later than 30 May, 2009.

5. The two “Word” format files can be produced either on PC or Macintosh. Font: Arial, size 10, simple line spacing (one space), one return between paragraphs and the right, left, upper and lower margins 2.5 cm. At the same time and in addition to the files in “Word” format, two copies of each of the documents on normalised DIN A4 size paper will be handed in.

6. All the material requested in points 3, 4, and 5 must be posted to the following address:
   
   XVII Congreso de Estudios Vascos
   Secretaría Técnica
   Eusko Ikaskuntza
   C/ General Álava 5 - 1º
   01005 VITORIA-GASTEIZ
   The Basque Country (Spain)

7. All the books will be submitted to the Scientific Committee for its consideration, and reviewed by at least two judges.

8. Strict compliance with these rules is requested to enable the various pieces of work submitted to be processed better, and a better edition of them to be produced.

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RULES FOR PRESENTING POSTER PROPOSALS

1. The posters must be topical materials the subject of which is linked to the lines of work established for the 17^th Congress. (These are: Innovation, Quality of Life, Revaluation of the Public Sphere, Gender System, Social Tension, Globalisation, Justice, Solidary Society and Social Memory).

2. The posters can be designed in any of the languages of the international, scientific community, but above all in the Basque Country’s three official languages.

3. The title of the work, the translation of the title into English, two surnames and name of the author(s) and professional affiliation must be stated on the posters.

4. The authors are free to distribute the information in the posters in whatever way and form they wish.

5. The size of the posters will be 120 x 80 cm (vertical).

6. By the deadline scheduled for the presentation of the proposals for posters a “Word” document will also be handed in stating the following: 1. title of the poster in lower case; 2. the translation of the title into English; 3. thematic sphere of the Congress for which the work is being entered; 4. two surnames and name of the author(s) (including the initial only of the second given name); 5. where applicable, professional affiliation, including address and e-mail address (university, research organisations, etc.) should be stated; 6. personal contact details, home address, telephone, fax, e-mail, if they do not coincide with those included in the professional affiliation; 7. each author will be required to provide references of his or her affiliation (university, research organisations, etc.). This document will be handed in no later than 30 May, 2009.

7. By the deadline scheduled for the presentation of poster proposals an indicative abstract will also be submitted in “Word” format not exceeding 60 words. At the same time the key words (no more than eight) will be included in order of importance. The indicative abstract must be handed in no later than 30 May, 2009.

8. The two “Word” format files can be produced either on PC or Macintosh. Font: Arial, size 10, simple line spacing (one space), one return between paragraphs and the right, left, upper and lower margins 2.5 cm. These files must be sent the the following e-mail adress: kongresua2@eusko-ikaskuntza.org.

9. All the poster proposals presented will be submitted to the Scientific Committee for its consideration, and reviewed by at least two judges.

10. Strict compliance with these rules is requested to enable the various pieces of work submitted to be processed better, and a better edition of them to be produced.

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PRESENTATION RULES FOR PROPOSALS FOR ARTISTIC EXHIBITIONS AND INSTALLATIONS

1. The subject of the exhibitions and installations must be linked to the lines of work established for the 17^th Congress. (These are: Innovation, Quality of Life, Revaluation of the Public Sphere, Gender System, Social Tension, Globalisation, Justice, Solidary Society and Social Memory). The proposals for artistic exhibitions and installations can be submitted by an individual person or by a group. An exhibition space will be assigned to the projects accepted. In the case of an installation, the location that the author(s) has/have proposed for setting it up will be taken into consideration.

2. The proposals selected may undergo a subsequent reappraisal or modification before they are finally accepted, but not without the authorization and express permission of the authors. This would be in the light of the limitations of the space itself with respect to access to it, weight, dimensions, power (electrical power) if required (for installations, especially), effect on safety in the event of the premises having to be evacuated, as well as coexistence with the Congress (see photographs of spaces that could be used). There is no guarantee that walls may be used as a medium for exhibiting.

3. If a specific proposal has been selected by the judges but cannot be set up in situ, the Scientific Committee reserves the right to propose to the author(s) the option of exhibiting the project by means of panels, which may include photographs or whatever graphic material is deemed appropriate.

4. The organisation responsible for the Congress will not be able to meet the costs arising out of the transport of the materials to be exhibited, nor will it accept responsibility for any damage or mishaps that could occur during transit. Nevertheless, the dispatch and collection of the works, whose ownership will correspond to the authors throughout, should be carried out using packing that is sufficiently rigid and protective.

5. While the exhibition is on, all the materials installed will be covered by the insurance applicable in each case.

6. The materials to be used in the installations and exhibitions must not damage the spaces (nor have any effect on shared elements) nor hamper the conditions of use established by the conference centre itself.

7. Bearing in mind that the spaces available are going to have a large number of people continually passing through, the materials to be used should not be fragile nor easily breakable unless they have suitable protection or covering.

8. If photographs are to be presented, they will have to be submitted on a rigid support or properly framed.

9. By the deadline scheduled for the presentation of proposals for exhibitions and installations a “Word” document will also be handed in stating the following: 1. title of the exhibition or installation in lower case; 2. the translation of the title into English; 3. thematic sphere of the Congress for which the work is being entered (the lines of work or aspects cited in the first point); 4. two surnames and name of the author(s) (including the initial only of the second given name); 5. where appropriate, professional affiliation should be stated, including address and e-mail address (university, research organisations, etc.: this being the address that will appear in the publication); 6. personal contact details, home address, telephone, fax, e-mail if they do not coincide with those included in professional affiliation, if applicable; 7. it is necessary to include, in addition, a maximum of 6 photographs (the measurements being 15 X 10 cm or larger) dealing with the plastic work due to be exhibited or, if not, examples of pervious works.

10. By the deadline scheduled for the presentation of proposals for exhibitions and installations an indicative abstract of the artistic project in “Word” format not exceeding 60 words will also be submitted. At the same time, the key words or specific terms referring to the ideas developed in the project (no more than eight) will be included in order of importance. In the case of proposals for installations, a brief technical report is required explaining the setting up and location of the components.

11. The two “Word” format files can be produced either on PC or Macintosh. The font used for them will be Arial, size 10, simple line spacing (one space), one return between paragraphs and the right, left, upper and lower margins 2.5 cm. These files must be sent the the following e-mail adress: kongresua2@eusko-ikaskuntza.org.

12. All the proposals presented will be submitted to the Scientific Committee for its consideration, and reviewed by at least two judges. The author(s) of the proposals selected undertake to carry out the project and exhibit it on the appointed days.

13. Strict compliance with these rules is requested to enable the various pieces of work submitted to be processed better, and a better edition of them to be produced.

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RULES FOR PRESENTING PAPERS

1. The subjects of the papers will have to be linked to the lines of work established for the 17^th Congress. (These are: Innovation, Quality of Life, Revaluation of the Public Sphere, Gender System, Social Tension, Globalisation, Justice, Solidary Society and Social Memory).

2. The pieces of work will be unpublished, which means that they will not have been published previously either in full or partially.

3. They may be submitted in any of the languages of the international, scientific community, but above all in the Basque Country’s three official languages.

4. All the pieces of work will be submitted to the consideration of the people responsible for the activity in which they are classed.

5. Before 30th May 2009 a summary (300 words maximum extension) of the conference is to be given in. The summary should incluye keywords (maximum eight) in order of importance. The summary is to be sent in computer format. 

6. The originals must be submitted in electronic format, in a “Word” program, no later than 30 October 2009 (which can be produced either on PC or Macintosh), font Arial, size 10, simple line spacing (one space), one return between paragraphs and the right, left, upper and lower margins 2.5 cm. At the same time, two copies of each of the documents on normalised DIN A4 size paper will be handed in. It is recommended that the works should not be much in excess of 12 pages. All the pages must be numbered including those with notes and figures. Bearing in mind the lengths of the works, their indexes will not be published.

7. A front cover page will state: 1. title in lower case (in less than eight words, complemented, if necessary by a subtitle); 2. the translation of the title into English; 3. two surnames and name of the author(s) (with the initial only of the second given name provided); 4. professional affiliation, including address and e-mail address (university, research organisations, etc., this being the address that will appear in the publication); 5. personal contact details, home address, telephone, fax, e-mail, if they do not coincide with those included in the professional affiliation; 6. date that the piece of work was completed. The said title page will be handed in in electronic format no later than 30 May 2009.

8. On 30th June the conferences that have been accepted will be made public.

9. In order for the text to be arranged correctly, it must be divided into clearly differentiated parts, with the use of Arabic numerals only, and in consecutively numbered levels 1. (Bold-upper case), 1.1. (Bold-lower case), 1.1.1. (Lower case), 1.1.1.1. (Italic-lower case). These should not be mixed with Roman numbers or letters. 

10. The illustrations, graphs, charts, tables, etc. will be presented in electronic format (tiff or jpeg format with a minimum resolution of 300 dpi) and/or on tracing paper or on couché matte paper with Indian ink, avoiding writing by hand, and photocopies, which will not be allowed. They should be large enough for copies to be made (minimum 10 * 15 cm).

11. The illustrations will be numbered correlatively in a single sequence and preceded by the word “Figure” (or its abbreviation), with the corresponding footnote or caption indicating its position in the text. A separate sheet will be included giving a list of all the illustrations giving: 1. nº of the figure, 2. footnote or caption, 3. date taken, 4. author, 5. origin (archive, publication, etc.), 6. permission for publication (in the event that they do not belong to the author).

    The graphs and tables will be inserted into the “Word” document. To produce the tables it is not necessary to use the tabulators, but the table option in the software itself.

12. Quotations will be in inverted commas and integrated into the text as long as they do not exceed two lines. For longer quotations a smaller font size should be used and they should be separated from the paragraph and be in an indented paragraph.

13. The notes will be numbered in a correlative way with Arabic numerals and will be positioned at the foot of the page when they are explanatory notes, and at the end of the piece of work in the case of bibliographical references.

14. The rules for abbreviated bibliographical notes will be adhered to (ISO 690, UNE 50-104 Bibliographical References). In other words: surname(s) (upper case), name(s) of author. Title (in italics), edition number, city: publisher, year; page(s).

    BIDANIA ARREOLA, Mikel. Artesanía y artesanos vascos, 1^st Edition. Bilbao : Editorial Vasconia, 1979; p. 422.

    The preposition “In:” will be used when the reference is part of a larger bibliographical unit.

    ZAMORA ELICEGUI, José A. “Piedad y venganza”. In: Anuario de Estudios Éticos, nº 2, 1981. Salamanca: Universidad, 1982; pp. 123-134.

15. All the documents requested in points 5, 6 and 7 for submitting papers must be sent to the following e-mail address: kongresua2@eusko-ikaskuntza.org 

16. Strict compliance with these rules is requested to enable the various pieces of work submitted to be processed better, and a better edition of them to be produced.

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RULES FOR PRESENTING PROPOSAL AND RESEARCH PROJECTS

1. The subjects for the proposals and research projects must be related to the lines of work established for the 17th Congress (the subjects established are: Innovation, Quality of Life, Revaluation of the Public Sphere, Gender System, Social Tension, Globalisation, Justice, Solidary Society and Social Memory). The research projects can be submitted by individuals or groups or teams set up for the purpose. During the work sessions of the seminar itself the proposals accepted will be assigned a specific period of time for them to be presented orally, and this can be complemented with audiovisual and computing mediums in common use.

2. The pieces of work will be unpublished, which means that they will not have been published previously either in full or partially.

3. They may be submitted in any of the languages of the international, scientific community, but above all in the Basque Country’s three official languages.

4. All the pieces of work will be submitted to the consideration of the people responsible for the activity in which they are classed.

5. Nevertheless, the proposals and research projects will need to be submitted in written texts the recommended length of which should be 7-8 pages (a maximum of 10 and a minimum of 5). The research document will need to include a summary of the most important aspects of the study, which has either been completed already or which is still underway, with emphasis being placed on an outline of aims, the methodology for analysis, the general/specific hypotheses, the types of activity and practical/applied intervention, if applicable; it will also provide details relating to field work if such has existed, as well as an approximation to the possible conclusions or results which are expected to be obtained, and the main bibliographical references.

6. The originals must be submitted in electronic format, in a “Word” program, no later than 30 October 2009 (which can be produced either on PC or Macintosh), font Arial, size 10, simple line spacing (one space), one return between paragraphs and the right, left, upper and lower margins 2.5 cm. It is recommended that the works should not be much in excess of 12 pages. All the pages must be numbered including those with notes and figures. Bearing in mind the lengths of the works, their indexes will not be published.

7. A front cover page will state: 1. title in lower case (in less than eight words, complemented, if necessary by a subtitle); 2. the translation of the title into English; 3. two surnames and name of the author(s) (with the initial only of the second given name provided); 4. professional affiliation, including address and e-mail address (university, research organisations, etc., this being the address that will appear in the publication); 5. personal contact details, home address, telephone, fax, e-mail, if they do not coincide with those included in the professional affiliation; 6. date that the piece of work was completed. The said title page will be handed in electronic format no later than 30 May 2009.

8. Before 30th May 2009 a summary (300 words maximum extension) of the conference is to be given in. The summary should incluye keywords (maximum eight) in order of importance. The summary is to be sent in computer format.

9. On 30th June the conferences that have been accepted will be made public.

10. In order for the text to be arranged correctly, it must be divided into clearly differentiated parts, with the use of Arabic numerals only, and in consecutively numbered levels 1. (Bold-upper case), 1.1. (Bold-lower case), 1.1.1. (Lower case), 1.1.1.1. (Italic-lower case). These should not be mixed with Roman numbers or letters.

11. The illustrations, graphs, charts, tables, etc. will be presented in electronic format (tiff or jpeg format with a minimum resolution of 300 dpi) and/or on tracing paper or on couché matte paper with Indian ink, avoiding writing by hand, and photocopies, which will not be allowed. They should be large enough for copies to be made (minimum 10 * 15 cm).

12. The illustrations will be numbered correlatively in a single sequence and preceded by the word “Figure” (or its abbreviation), with the corresponding footnote or caption indicating its position in the text. A separate sheet will be included giving a list of all the illustrations giving: 1. nº of the figure, 2. footnote or caption, 3. date taken, 4. author, 5. origin (archive, publication, etc.), 6. permission for publication (in the event that they do not belong to the author).

    The graphs and tables will be inserted into the “Word” document. To produce the tables it is not necessary to use the tabulators, but the table option in the software itself.

13. Quotations will be in inverted commas and integrated into the text as long as they do not exceed two lines. For longer quotations a smaller font size should be used and they should be separated from the paragraph and be in an indented paragraph.

14. The notes will be numbered in a correlative way with Arabic numerals and will be positioned at the foot of the page when they are explanatory notes, and at the end of the piece of work in the case of bibliographical references.

15. The rules for abbreviated bibliographical notes will be adhered to (ISO 690, UNE 50-104 Bibliographical References). In other words: surname(s) (upper case), name(s) of author. Title (in italics), edition number, city: publisher, year; page(s).

    BIDANIA ARREOLA, Mikel. Artesanía y artesanos vascos, 1^st Edition. Bilbao : Editorial Vasconia, 1979; p. 422.

    The preposition “In:” will be used when the reference is part of a larger bibliographical unit.

    ZAMORA ELICEGUI, José A. “Piedad y venganza”. In: Anuario de Estudios Éticos, nº 2, 1981. Salamanca: Universidad, 1982; pp. 123-134.

16. All the documents requested in points 5, 6 and 7 for submitting papers must be sent to the following e-mail address: kongresua2@eusko-ikaskuntza.org 

17. Strict compliance with these rules is requested to enable the various pieces of work submitted to be processed better, and a better edition of them to be produced.

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